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Resource & scheduling

Time is our most precious commodity.

With an integrated solution, it’s easy to manage and allocate hours to best suit your teams’ availability and avoid project delays.


Seamless workflow management to optimise your team performance.

Maximise staff capacity

Gain visibility into teams workloads

See each team member’s schedule and projects on a weekly or monthly basis using a simple grid view.

Easy "drag & drop" calendar tool. Allocate time to people day-to-day or over any time period at project or task level.

Colour coding in the background helps you manage resources effectively and show over-allocation.

Automatically upload scheduled projects/tasks into timesheets.

Improve workflow

Bring all your tasks in one single view

Simple, visual and intuitive, Kanban is the easiest way to manage all your teams work, projects and tasks in one place.

It gives everyone visibility to see what needs to get done and helps you manage even the most complex projects in a simple way.


Visualise your future needs

View your agency resources strategically and plan ahead for both short and long-term periods. Review and adjust individual staff members’ workloads and check what has been allocated at a glance.


Make informed decisions

Use real-time dashboards to see how much time has been entered against projects and tasks.

Identify under/overservicing at a glance.

All data can be viewed in multiple ways such as Gantt charts, to-do lists and traffic status reports.

Staff availability and utilisation reports help you to make informed decisions.

Meeting Planner

Swiftly schedule your meetings

Find a meeting time that works for everyone. Meeting Planner is the easiest way to find out when everyone is free for your next meeting or event. Plan reoccurring meetings, events for individuals or events for the whole team. Smart features look at what’s already planned and suggest times and dates based on everyone’s availability.

Put wellbeing centre stage

Monitor your staff workload and wellbeing

Introduce workplace wellbeing initiatives to help ease the strain. Allow your staff to provide feedback on their personal wellbeing and how their shifts are going. Capture immediate feedback on how they feel their skills match their workload or just how happy they are in their work.

A single, integrated solution

Paprika is configured to the requirements of your agency today, but is built with the flexibility to scale up functionality and reporting detail when you need to

A global user base of creative agencies

"PRCA has always keenly championed Paprika because they understand what PR agencies need inside out: solid financials, intuitive resource planning, expert management of freelancers, easy to follow account management functions and excellent reporting tools. Many of our members are using Paprika everyday no matter where or how they are working, either in the office or remotely anywhere in the world. We're very happy to be working closely with the great team at Paprika"

Francis Ingham

PRCA Director General

"I love Paprika and the tools it offers a business whether small, medium or large, to manage not only its finances but its resources and projects as well. Whilst an FD and a consultant I put Paprika into several agencies and the owners/managers have always been amazed at the transparency it gives them as to where their profitability (or lack of it) is coming from. I would not hesitate to recommend Paprika to any agency looking to upgraded their software"

Deborah Broadbent

Founder, Vision FR

"Paprika is a robust job costing and accounting system that seamlessly tracks transactions from jobs to accounts. Its ability to provide live time job information along with meaningful financial data makes it a powerful and vital resource for any project based company"

Chris Lang

DBA Accredited Expert, Flash Accounts

“In 2010 we wanted to embrace management control at 360 degrees and include analytical accounting control. The change in corporate culture was challenging but gave us back a strong strategic value that has also poured into customer service. We've always believed that positive results can never be separated from numbers and internal organisation guarantees quality and longevity. Hence the reasoned choice for the use of Paprika"

Elena Consonni

CFO of Boutique Creativa

"Having a primarily creative mind, implementing an integrated ERP when only a few knew the concept seemed initially a daring investment. The results showed that audacity pays off and, both as entrepreneurs and as suppliers of high quality services, we are satisfied with the progress made. Celebrating these 10 years with Paprika is a reason for pride"

Paolo Giorgi

Director of Boutique Creativa, Italy

"We have been using Paprika for many years now and I am always impressed with the service we receive from their helpline. They are always courteous, helpful and resolve most issues straight away"

Jon Pearce

Group Creative Director, Ferrier Pearce

"As time went on, and functionality of it improved, we started using it even more. And as our business grew, that’s when we realised the actual benefits of using Paprika"

Amie Faulkner

Operations Manager, Outlook Creative Group

"Paprika makes their clients feel like an individual which is unusual in 21st Century"

Bernie Creedon

New State Entertainment Ltd

"We needed a tool to handle the volume of work (perhaps 300 live projects at any time), the diversity (projects range from £200 to over £100,000 projects) and the geography (over 65 countries and 42 currencies in 2015!). We found it in Paprika"

Jeremy Stern

Managing Director, PromoVeritas

"Even though ASW (Agency Software Worldwide) have expanded, they have maintained their family personality"

Dorcas Gordon

Finance Director, Kazoo

"The software and the Paprika team have always supported us in all cognitive and functional steps. And time has rewarded us with continuous and constant growth in turnover"

Elena Consonni

CFO of Boutique Creativa

Let’s get started. Ready for a demonstration?

Say goodbye to losing track of invoicing. No more ‘best guess’ quotes. 
An end to the needless shrinking of margins. 

Book a demo