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Time & expenses

Ease the burden on your teams.  

Give them the tools they need to track their own time and expenses so you can do more than just break even.

In the office, offsite, or on the go? Capture, approve and track time and costs in real-time – by client, project or task, however you prefer.


- Capture time and track expenses on the go

- Instant communication with Automated Alerts

- Joined-up insights with real-time reporting tools


However you want, when you want it

Empower your team to log their time quickly with minimum of effort. By task, project, day or week. We work the way you work.

Use start and stop timers for your peace of mind

Add time to a job/task directly while working on it. Simply click the start button directly from your calendar and once you are done, click the stop button. That’s all!

Time can be entered through a Daily or Weekly Timesheet

At home, in the office, and even on the go with our mobile app!

Automatically upload planned time into timesheets to ensure everyone knows what they should be doing, when and for how long.

Preload favourites’ jobs and tasks for a faster, smoother way to log your hours.

Send Automated email alerts to communicate in real-time with your team. For Leave request, leave approval, to prompt staff for missing time, and more.


All in one place

Easily submit, approve and pay expense claims.

Make the expense claims process simplefast and paperless for your teams:

Record expenses on-the-go with our mobile App.

Set up Automated alerts to immediately notify approvers when expense claims have been submitted and to notify your team when expenses have been processed.

Quickly review and approve expenses from direct links in your mailbox.

Accurately track costs against a job or client, freelancers or team members.


Let’s be honest. Entering timesheets and expenses is no one's favourite task.

Paprika makes it as simple and quick as possible with on-the-go apps.

Our Time-tracking app makes it quick and easy to record time. Your team can also view their schedule from anywhere, at any time.

The Expenses app offers an easy way to record, claim and track expenses on the go. Users can attach digital receipts instantly to their claims and view them according to their current status.

Our Apps are available on both iPhone and Android, in multiple currencies and languages.


Real-time project visibility with powerful data analysis

Transparency is an integral cog of your agency’s performance.

Real-time information allows you to review and plan more effectively to get the best value for your clients on every project.

Time can be analysed with cost to company, charge out rate and specific rate cards meaning your budget, staff utilisation, profit are constantly up to date.

Costs are immediately available for project cost reporting, analysis and billing.

Build your own dashboards to see how much time has been entered against projects and tasks, when projects are exceeding budget, etc.

Reports can be filtered, automated and customised to suit your business.

A single, integrated solution

Paprika is configured to the requirements of your agency today, but is built with the flexibility to scale up functionality and reporting detail when you need to

A global user base of creative agencies

"PRCA has always keenly championed Paprika because they understand what PR agencies need inside out: solid financials, intuitive resource planning, expert management of freelancers, easy to follow account management functions and excellent reporting tools. Many of our members are using Paprika everyday no matter where or how they are working, either in the office or remotely anywhere in the world. We're very happy to be working closely with the great team at Paprika"

Francis Ingham

PRCA Director General

"I love Paprika and the tools it offers a business whether small, medium or large, to manage not only its finances but its resources and projects as well. Whilst an FD and a consultant I put Paprika into several agencies and the owners/managers have always been amazed at the transparency it gives them as to where their profitability (or lack of it) is coming from. I would not hesitate to recommend Paprika to any agency looking to upgraded their software"

Deborah Broadbent

Founder, Vision FR

"Paprika is a robust job costing and accounting system that seamlessly tracks transactions from jobs to accounts. Its ability to provide live time job information along with meaningful financial data makes it a powerful and vital resource for any project based company"

Chris Lang

DBA Accredited Expert, Flash Accounts

“In 2010 we wanted to embrace management control at 360 degrees and include analytical accounting control. The change in corporate culture was challenging but gave us back a strong strategic value that has also poured into customer service. We've always believed that positive results can never be separated from numbers and internal organisation guarantees quality and longevity. Hence the reasoned choice for the use of Paprika"

Elena Consonni

CFO of Boutique Creativa

"Having a primarily creative mind, implementing an integrated ERP when only a few knew the concept seemed initially a daring investment. The results showed that audacity pays off and, both as entrepreneurs and as suppliers of high quality services, we are satisfied with the progress made. Celebrating these 10 years with Paprika is a reason for pride"

Paolo Giorgi

Director of Boutique Creativa, Italy

"We have been using Paprika for many years now and I am always impressed with the service we receive from their helpline. They are always courteous, helpful and resolve most issues straight away"

Jon Pearce

Group Creative Director, Ferrier Pearce

"As time went on, and functionality of it improved, we started using it even more. And as our business grew, that’s when we realised the actual benefits of using Paprika"

Amie Faulkner

Operations Manager, Outlook Creative Group

"Paprika makes their clients feel like an individual which is unusual in 21st Century"

Bernie Creedon

New State Entertainment Ltd

"We needed a tool to handle the volume of work (perhaps 300 live projects at any time), the diversity (projects range from £200 to over £100,000 projects) and the geography (over 65 countries and 42 currencies in 2015!). We found it in Paprika"

Jeremy Stern

Managing Director, PromoVeritas

"Even though ASW (Agency Software Worldwide) have expanded, they have maintained their family personality"

Dorcas Gordon

Finance Director, Kazoo

"The software and the Paprika team have always supported us in all cognitive and functional steps. And time has rewarded us with continuous and constant growth in turnover"

Elena Consonni

CFO of Boutique Creativa

Let’s get started. Ready for a demonstration?

Say goodbye to losing track of invoicing. No more ‘best guess’ quotes. 
An end to the needless shrinking of margins. 

Book a demo